The PHA shall:
- Provide for a procurement system of quality and integrity;
- Provide for the fair and equitable treatment of all persons or firms involved in purchasing by the PHA;
- Ensure that supplies and services (including construction) are procured efficiently, effectively, and at the most favorable prices available to Ripley Housing Authority;
- Promote competition in contracting;
- Assure that Ripley Housing Authority's purchasing actions are in full compliance with applicable federal standards, HUD regulations, state, and local laws.
Application
This Procurement Policy applies to all procurement actions of the PHA, regardless of the source of funds, except as noted under "exclusions" below. However, nothing in this Policy shall prevent Ripley Housing Authority from complying with the terms and conditions of any grant, contract, gift, or bequest that is otherwise consistent with the law. When both HUD and non-federal grant funds are used for a project, the work to be accomplished with the funds should be separately identified prior to procurement so that appropriate requirements can be applied, if necessary. If it is not possible to separate the funds, HUD procurement regulations shall be applied to the total project. If funds and work can be separate and work can be completed by a new contract, then regulations applicable to the source of funding may be followed.
Definition
The term "procurement," as used in this Policy, includes the procuring, purchasing, leasing, or renting of:
- Goods, supplies, equipment, and materials;
- Construction and maintenance, consultant services;
- Architectural and engineering services;
- Social services;
- Other services.
The term "contracting officer," as used in this Policy shall refer to the Executive Director or his or her designee.
Exclusions
This policy does not govern administrative fees earned under the Section 8 voucher program, the award of vouchers under the Section 8 program, the execution of landlord Housing Assistance Payments contracts under that program, or non-program income, e.g., fee-for-service revenue or Central Office Cost Center expenditures under 24 CFR Par. 990. These excluded areas are subject to applicable state and local requirements.
Changes in Laws and Regulations
In the event applicable law or regulation is modified or eliminated, or a new law or regulation is adopted, the revised law or regulation shall, to the extent inconsistent with these Policies, automatically supersede these Policies.
Public Access to Procurement Information
Most procurement information that is not proprietary is a matter of public record and shall be available to the public to the extent provided in the Tennessee Open Records law.
